Applies to: deHOSTED Control Panel, Hosted Exchange, deHOSTED Exchange
Last Modified thread: 23.03.2015
This topic deals with the creation of global signatures and disclaimers in deHOSTED Control Panel for individual organizations.To use an Active Directory variable, type %%<name_of_variable>%% (e.g. %%DisplayName%%).
The variables you can use are:
- DisplayName
- FirstName
- Initials
- LastName
- Office
- PhoneNumber
- OtherPhoneNumber
- Street
- POBox
- City
- State
- ZipCode
- Country
- UserLogonName
- HomePhoneNumber
- OtherHomePhoneNumber
- PagerNumber
- MobileNumber
- FaxNumber
- OtherFaxNumber
- Notes
- Title
- Department
- Company
- Manager
Formatting your disclaimer.
You can format your disclaimer as needed. Here’s what can be included in your disclaimer text.| Art der Information | Beschreibung |
| Text | You can format your disclaimer as needed. Here’s what can be included in your disclaimer text. |
| HTML and Inline-CSS | You can use HTML and inline CSS styles to format the text. For example, use the <HR> tag to add a line before the disclaimer.HTML in a disclaimer is ignored if the disclaimer is added to a plain text message. |
| Add Images | Use the <IMG> tag to point to an image available on the internet. For example, <IMG src="http://contoso.com/images/companylogo.gif" alt="Contoso logo"> Keep in mind that Outlook Web App and Outlook block external web content, including images, by default. Users may need to perform a specific action if they want to view the blocked external content. This means that images added by using the IMG tag may not be visible by default. We recommend that you test a disclaimer with IMG tags in the email clients your recipients are likely to use to make sure it displays well. |
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Add dynamically changing images
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If you want to insert pictures dynamically from a URL in the disclaimer, we recommend naming them according to an Active Directory attribute and saving them on the web store.
An example of this is the dynamic loading of user photos.
Store the user photos with the first name Nachnamen.jpg or another file type on a freely available location In the browser, test the retrieval of the images, e.g. Https://www.fabrikam.com/images/Max_Mustermann.jpg. Copy this image path (URL) to the clipboard.
Open the signature editor in the deHOSTED control panel and switch to the HTML design mode.
Insert the following code and replace the first name "Max" with %% Firstname "in the URL under" src = "and the last name" Mustermann "with %% LastName %%.
<div><img alt="Fabrikam" src="http://fabrikam.com/images/%%FirstName%%_%%LastName%%.png"></div> |
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| Add information for personalized signatures | If you want everyone to have signatures formatted the same way with the same information, you can add unique information for each employee, such as DisplayName, FirstName, LastName, PhoneNumber, Email, FaxNumber, and Department. This information must be enclosed in two percent signs (%%) on each side of the information. For example, to use DisplayName, you must use %%DisplayName%% in your disclaimer.When a disclaimer rule is triggered, the corresponding values for that user are inserted. The data comes from the sender's Active Directory user account. |
For example, here’s an example of an HTML disclaimer that includes a signature, an IMG tag, and embedded CSS.
<div style="font-size:9pt; font-family: 'Calibri',sans-serif;"> |
